QR check-in — event entry in seconds at the door
Every registrant receives a QR invitation; at the door a steward scans it from a phone and the attendee is admitted in seconds. No queues, no paper lists. Your event check-in system unifies registration, invitation and entry control in a single flow.
Save the first five minutes at the door
At most events the first impression is formed at the door: a long queue, searching a printed list for a name, the “am I registered?” conversation. QR check-in removes that friction. When someone registers, a personal QR code is generated; at the door that code is scanned, the system verifies the record instantly and entry is confirmed. The steward searches no list and the attendee waits for nobody. You can scan at several doors at once and watch occupancy live.
QR invitations
Check-in does not begin at the door — it begins with the invitation. As soon as someone registers they receive their QR code by email, SMS or WhatsApp and keep that QR invitation on their phone. On the day all they have to do is show the code. Date, location and instructions travel with the invitation, and reminder messages lift attendance rates.
- Generated automatically: a unique, personal QR for every registration — no manual list building.
- Multi-channel delivery: the QR invitation arrives by email, SMS and WhatsApp, with reminders scheduled.
- Ready on the phone: attendees install nothing; they simply open the invitation and show it at the door.
Scanning and entry control at the door
The steward opens the check-in screen in a browser and scans the QR with the phone camera. The result appears instantly: a valid registration shows a green confirmation, while an already-used or invalid code raises a warning. Code sharing and duplicate entry are prevented, and every scan is written to the audit trail with device and timestamp.
Speed
Scan, confirm, admit — seconds per attendee. Queues do not build up at peak arrival.
Duplicate-scan protection
A used or forged code is caught immediately; every entry is recorded in the audit trail.
Live occupancy
How many are in and how many are expected — streamed from every door to one dashboard.
How it differs from paper lists and printed invitations
Printed invitations and clipboard lists are still common, but both are slow and error-prone. A printed invitation can be copied or lost; searching a list creates a queue, and who actually entered is tracked by hand. QR check-in solves this at the root: every invitation is unique and valid once, scanning takes seconds, and entry data is recorded automatically. Last-minute changes take effect immediately without reprinting — and the paper and printing cost disappears too.
Check-in or attendance tracking?
They are two ends of one flow: scanning the QR at the door is check-in, and turning that into an attendance record with an audit trail is attendance tracking. Etkin combines both in a single flow, so the data you capture at the door becomes your attendance list instantly.
From invitation to door in four steps
Take registrations
Collect attendees with an online registration form; every registration generates its QR automatically.
Send the QR invitation
Deliver the QR invitation and reminders by email/SMS/WhatsApp.
Scan at the door
The steward opens the check-in screen on a phone, scans the QR and confirms entry in a second.
Watch it live
See occupancy and the arrival flow in real time; get the closing report at the end.
For every invited and ticketed format
Any event that wants speed and order at the door gains from QR check-in; the flow stays the same and only the scale changes. In a ten-person workshop or a thousand-person conference, a steward’s phone and the attendee’s QR are all you need — no extra hardware, separate software or installation.
- Conference & summit: multi-door, queue-free entry at scale with live occupancy.
- Gala & invitation-only evening: an elegant, fast and controlled welcome with QR invitations.
- Trade fair & launch: instant verification in heavy traffic; duplicate entry and code sharing are blocked.
- Training & certified programme: check-in → attendance → certificate in one flow.
Explore further
About QR check-in
How is the QR invitation delivered?
As soon as someone registers a personal QR code is generated and sent as a QR invitation by email, SMS or WhatsApp. The attendee keeps it on their phone and scans it at the door to enter.
Do I need extra devices or hardware for check-in?
No. A steward’s phone is enough; you open the check-in screen in a browser and scan the attendee’s QR. No separate handheld terminal, printer or app installation is required.
What happens if the same QR is scanned twice?
The system recognises a QR that has already been used and raises a warning on the second scan, preventing duplicate entry and code sharing. Every scan is written to the audit trail with device and time.
Can I check people in at several entrances at once?
Yes. Multiple stewards can scan at different doors simultaneously; the attendance panel collects everything in one place and occupancy updates instantly.
Are check-in and attendance tracking the same thing?
Check-in focuses on the moment of entry at the door, while attendance tracking is the record of who took part. Etkin combines both in one flow: the QR is scanned at the door and the data lands in the attendance list and audit trail immediately.